RSI EnTech, LLC

ASRC Industrial and its affiliated companies will never ask job candidates for sensitive personal information (such as Social Security numbers, banking details, or payment of any kind) during the hiring process. If you receive unsolicited communications from individuals claiming to represent ASRC Industrial using non-official email addresses (e.g., not from @asrcindustrial.com or @rsienv.com), please report the message and do not engage. Official job postings can always be found on our website: asrcindustrial.com/careers/ or https://rsienv.applicantstack.com/x/openings
 

About RSI

RSI is a dynamic group of companies that has provided services to major federal clients and Fortune 500 engineering and construction companies since 1996. We have experience in complex, highly regulated markets providing environmental, nuclear, construction management, project delivery, and specialty professional services while maintaining an excellent safety record. We offer a full range of benefits including a generous PTO plan, paid holidays, medical, dental, vision, 401K (100% match up to 4% eligible compensation) and 100% immediate vesting, basic and supplemental life insurance, and short- and long-term disability.

RSI is headquartered in Oak Ridge, Tennessee, and is a wholly owned operating company of ASRC Industrial (AIS). AIS is a wholly owned operating company of Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC). Through ASRC, we are a certified Minority Business Enterprise (MBE) and Small Disadvantaged Business (SDB), and we also offer 8(a) options.
 

Position Summary

RSI is currently recruiting an Office and Outreach Coordinator for RSI’s corporate office in Oak Ridge, TN. The Office and Outreach Coordinator is responsible for providing comprehensive support primarily to RSI’s senior leadership team including, but not limited to, managing calendars, handling confidential communications, coordinating meetings, coordinating travel arrangements, maintaining files, preparing documents, supporting various operational tasks, and acting as a primary point of contract for internal and external stakeholders. Play a support role in connecting with the community and industry, building relationships, and promoting the company’s mission and services.

This position requires strong organizational skills, discretion, and the ability to anticipate needs and prioritize tasks effectively. The ideal candidate is a self-starter with keen attention to detail and should always be one step ahead of what needs to be done around the office. In addition, this role requires strong communication, interpersonal, and organizational skills to build relationships, plan/manage events, and represent the company.
 

Primary Responsibilities

• Administrative Support: Providing comprehensive administrative support to RSI’s corporate office. Organizing lunch/refreshments for meetings and/or corporate functions. Ordering office supplies. Creating outgoing shipping labels and packaging. Coordinating/distributing incoming mail and packages.
• Budget Management: Assisting with budget tracking and expense reporting for assigned tasks.
• Communication Management: Answering phone calls, greeting visitors, managing email correspondence, and directing inquiries to appropriate personnel.
• Document Preparation: Performing basic document control functions.
• Meeting Coordination: Setting up meeting agendas, preparing materials, taking minutes, and following up on action items.
• File Management: Maintaining organized electronic and physical filing systems, ensuring accurate recordkeeping.
• Travel Arrangements: Arranging travel itineraries and booking flights, hotels, and transportation for business travel and events. Creating, submitting, and reconciling travel expense reports.
• Data Entry: Inputting and updating information into databases and spreadsheets.
• Event Planning: Managing calendar of events and activities needed to meet deadlines for national conferences, local organization events, and employee events. Coordinating event sponsorships and payments. Working with vendors to select, order, track, and ship promotion items.
• Community Engagement: Establishing and maintaining strong relationships with community members, stakeholders, and partners. Identifying, planning, and organizing outreach events. Engaging with the community and representing the company at area events.
• Confidentiality: Maintaining discretion when handling sensitive information and confidential matters.

Job Knowledge/Qualifications

• Proficient in Microsoft Office Suite: Strong ability to use Word, Excel, PowerPoint, and Outlook
• Excellent Communication Skills: Clear and concise verbal and written communication in English
• Organizational Skills: Ability to prioritize tasks, manage multiple deadlines, and work independently, sometimes without direction
• Attention to Detail: Ensure accuracy in all work performed
• Strong Discretion and Confidentiality
• Professionalism: Maintaining a positive and courteous demeanor in all interactions
• Additional Qualifications:
  • Knowledge of social media and other basic marketing platforms
  • Excellent time management skills with a proven ability to meet deadlines
  • Reliable, positive attitude, responsive, adaptable as priorities change
  • Strong analytical and problem-solving skills

Education and Experience

• Preferred experience of 2 years providing administrative, event planning, and related support
• Experience using and maintaining SharePoint and Teams sites is highly desired

Travel

• Some travel may be required.

Clearance and Health Regiments

• Criminal Background Check
• Pre-placement Drug Screening
• Must meet federal contract requirements and be a U.S. citizen

EEO Statement

ASRC Industrial (AIS) and its operating companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. AIS is an Equal Opportunity Employer.